What is geofenced time tracking?

A geofence is a virtual boundary around a physical location. There are many applications for geofences, but for field teams, they’re used to trigger an action like starting the timer on a mobile app or sending a reminder to start tracking time. In Hubstaff, you can set up geofences around your job sites for more accurate time tracking.

Organizations with mobile or field service teams are the biggest fans of geofenced time tracking. Construction companies, HVAC technicians, and landscapers, for example, use this technology to keep track of their crews in the field. They’ve seen the benefits of geofencing technology and have replaced paper time cards or physically clocking in to save time and money.

Is geofencing (employee tracking) legal?

In the U.S., states have privacy laws that can influence how employers use location tracking for work purposes. That’s why it’s essential to first check existing laws in the areas that your business operates. No matter the law and method of tracking employees, it’s always a good idea to get consent beforehand. Learn more about creating an employee tracking policy.

Does geofencing drain my phone battery?

Battery life varies for each device, so it’s difficult to say exactly how much Hubstaff will affect your device. On average, Hubstaff uses about 2% of a healthy battery per hour with location tracking of up to a 500-meter accuracy.

What exactly can managers track from the Hubstaff mobile app?

You can customize these features for your organization, but here’s everything you can track from the mobile apps: Work hours Projects or jobs and tasks worked on (you choose) Location while tracking time — job sites Fleet tracking — you can choose always on, just while tracking time, during a shift, or turned off

How can I track travel time using Hubstaff geofences (job sites)?

Fleet tracking. This feature allows you to see locations on the mobile app without actively tracking time to a project or within a shift. This feature has to be enabled by the organization and permission granted on the user’s device.

Is geofencing expensive?

Hubstaff starts at $10/user/month and can save you hours of admin work. Check out pricing and plans.

Automate clocking in and out with Hubstaff’s geofenced time tracking

Avoid guesswork and expensive errors when managing your crew. Geofenced tracking offers an overview of your team’s work at each location and gives you all the information to make billing clients faster and more accurate.

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Auto-start and stop the timer based on GPS location

See routes taken and time spent at each job site

Send more accurate payments with detailed time cards

How geofenced time and attendance works in real-time

Download the geofencing time clock app
Your crew installs the geofence time clock app on their Android or iOS devices and grants permission.
Team members get an automatic clock in and out
Using geofences, the app for mobile devices can automatically start the timer when crews arrive at a job site. Or, it can send a reminder for them to clock in as they arrive.
Employee time and attendance is tracked automatically
You’ll get detailed, location-based records of work hours and can see when scheduled shifts start on time.

A smarter and customizable way to track time for your crew

Avoid expensive errors

More reliable timesheets

Time tracking with geofencing prevents buddy punching and guessing at work hours. You can even limit time tracking to set job sites for greater accuracy.

Better estimates and easier invoicing

Why waste precious hours billing clients? Create invoices quickly based on hours worked and set bill rates for your team members.

Payroll processing for hours worked

With time tracking limited to geofenced locations, you can rest assured that payments are spot-on. Pay them faster by adding hourly rates in Hubstaff.

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Features of location-based time tracking

Automated timesheets

Get detailed timesheets waiting in your inbox or dashboard.

Employee scheduling

Schedule one-time or recurring shifts for your team members.

GPS tracking

See location data along with hours tracked.

Detailed reports

Dig into reports including job attendance, payments, time off, and budgets.

Over 30 integrations

Integrate Hubstaff with your existing software.

24/7 support

Have peace of mind with the answers you need, when you need them.

FAQs

You can customize these features for your organization, but here’s everything you can track from the mobile apps:
- Work hours
- Projects or jobs and tasks worked on (you choose)
- Location while tracking time — job sites
- Fleet tracking — you can choose always on, just while tracking time, during a shift, or turned off

Get full access to our geofencing features with a free trial. No credit card needed. Cancel anytime.

Try Hubstaff now

Automate clocking in and out with Hubstaff’s geofenced time tracking

How geofenced time and attendance works in real-time

Download the geofencing time clock app

Team members get an automatic clock in and out

Employee time and attendance is tracked automatically