7 Task Tracking Tools That Simplify Project Management

In the fast-paced landscape of modern project management, it’s a challenge to manage multiple projects. Fortunately, task tracking tools continue to evolve with the growing pressures of our increasingly demanding work environment. 

With the right task tracking tool, there’s virtually no limit on what you can accomplish. Whether you need a basic task management app for a small team or an enterprise-grade project management tool for a large company, there’s a perfect solution out there for you. 

In this article, we delve into a selection of these indispensable task tracking tools, each geared towards helping you effectively navigate the project management hurdles you encounter.

An overview of task tracking tools

Tool	Description	Pricing	Devices Supported
Hubstaff Tasks	Task tracking and project management software with time tracking for teams of all sizes.	Free plan Basic plan: $5/month/user 14-day trial available.	Mac, Windows, Linux, iPhone, iPad, Android
Asana	Robust yet intuitive task tracking and project management tool for teams of all sizes.	Basic Plan: Free forever Premium Plan: $10.99 per user/month Business Plan: $24.99 per user/month Enterprise Plan: Contact the Asana sales team	Mac, Windows, iPhone, iPad, Android
Monday.com	Beautiful, visual task management tool great for customizable project management.	Individual Plan: Free for up to 2 users Basic Plan: $10 per seat/month Standard Plan: $12 per seat/month Pro Plan: $20 per seat/month Enterprise Plan: Contact the monday.com sales team	Mac, Windows, iPhone, iPad, Android
MeisterTask	Based on the Kanban methodology, it also integrates with MindMeister, an online mind-mapping tool.	Free plan; Premium: $9/month/user	Mac, Windows, iPhone, iPad
Pintask	A good alternative to the Kanban-based project management tool Trello.	Basic board is free Mirroring of lists and cards feature is $10/month Time tracking extension is $15/month	Web-based platform only
Jive	A simple project management solution with all the basic capabilities.	Free plan Premium: $99/month	Mac, Windows, Linux, iPhone, iPad, Android
Wrike	Tailored solutions for marketing, creative, project management, and product development teams.	Free plan Premium: $9.80/month/user Business plan: $24.80/month/user	Mac, Windows, Linux, iPhone, iPad, Android

Hubstaff Tasks

Maybe we’re biased, but Hubstaff Tasks is one of the most intuitive task tracking tools on the market. It’s great for teams of all sizes and familiarity levels. Depending on your needs, it can function as a basic task tracking tool, a high-end agile project management solution, and anywhere in between. 

Here’s what you can do with Tasks:

• Sprints. Break up your work into Sprints to simplify complicated projects. Simple drag-and-drop functionality makes it easy to move work around with ease. 
• Versatile views. No matter how you work, Hubstaff has you covered. Visualize your work with Kanban boards, Timelines, or Roadmaps and switch seamlessly between them all.
• Epics. Managing a larger project? Sort your smaller Tasks into Epics. You can also add task dependencies and relationships to identify blockers and stay organized. 
• Project templates. With Hubstaff Tasks, you never need to start from scratch. Utilize project templates based on use case, industry, and more. 
• Agile workflows. Looking for a task tracking tool that grows with you? Level up your project management with Agile. Utilize daily and weekly virtual Stand-ups to cut down on sprint meetings, track task progress, and work better asynchronously.  
• Time tracking. What good is a task tracking tool if you can’t track time in it? Pair Hubstaff Tasks with our flagship time tracking tool for real-time budgeting by task or project. 

Whether you’re starting small with to-do lists or growing an Agile team, Hubstaff Tasks’ versatility will surely meet you on whatever level you’re at — and where you want to go. Try our task management software today. 

Asana

Asana is a full-fledged project management tool created by some of the first Facebook employees. Despite a somewhat intimidating backstory and some enterprise-grade use cases, it’s a simple, intuitive task tracking tool at its core. 

Asana works well as a workflow builder. It’s great for teams looking to move towards automating processes to reduce admin time or replace the role of a true project manager. 

Like Hubstaff, Asana offers Gantt charts, Kanban views, sheets, timelines, calendars, and more. You can seamlessly switch between these views so everyone can visualize work the way they want to.

Asana lets you build custom rules. Want a task to move to a certain stage when you adjust a label? No problem. Want to create new tasks when certain subtasks are completed? Asana can do that, too. The only downside is that some of the best plans are locked away in more expensive paid plans. 

Monday.com

Monday.com is one of the most well-known brands in task tracking and project management. Despite being one of our competitors, we can’t help but laud the beautiful interface. If you want a task tracking tool with style, look no further. 

Like Hubstaff and Asana, Monday allows you to visualize your work in Kanban boards, Gantt charts, and more. You can also set task dependencies, add checklists to each task, and set project milestones. 

Monday offers some of the most beautiful pre-made templates on the market. Start your workspace with pre-made templates designed for different industries, use cases, and more. 

Monday.com’s docs feature lets you seamlessly turn text into workflows and projects. It’s also a great place to keep process documentation, meeting notes, and other information. 

MeisterTask

MeisterTask is a functional project management tool based on the Agile methodology. You are able to track project progress with the help of Kanban-style boards.

Intuitive task management is done via cards that represent tasks and contain all needed details. Within each task, you can communicate with team members via mentions. This can ease collaboration on projects.

MeisterTask integrates with Dropbox, GitHub, Zendesk, Box, Bitbucket, and Google Drive, so you can easily embed it in your current workflow. It is complemented by MindMeister, which is an online mapping tool you can use for brainstorming.

Pintask

Pintask is a Kanban-based project management tool that structures your work with boards and cards. Its task management system allows for flexibility and full visibility of projects’ progress.

Just like in Trello and other Kanban-based board tools, you can add checklists, documents, assignees, and deadlines to cards. In Pintask, you can also nest lists within cards and set email reminders to improve efficiency.

Pintask offers a few useful extensions, such as mirroring tasks and hands-free time tracking. You can develop your own extensions and add them to the basic board, too.

Jive

Jive is a task management tool that offers an elaborate but easy-to-use interface for your team’s work. It arranges your tasks within projects that are nested in your organization’s “network.”

Besides basic functionalities such as to-do lists, you can create tasks that host all needed information for their completion. You can use filters to further enhance task tracking according to project and priority level.

Jive is designed to improve your team collaboration. It encourages topic-based communication within tasks via the “mention” feature. This allows you to move projects forward within a single tool. You can review the history of actions taken on each task in the Audit Trail.

Wrike

Wrike is a project management tool with solutions tailored to the needs of marketing, creative, and product teams. It helps you get full visibility of your team’s work via timelines and a workload view of projects.

Wrike is structured around projects that contain folders, tasks, and subtasks. You can set recurring tasks and duplicate project templates to improve efficiency. You can assess productivity and profitability by tracking time on projects and tasks.

Wrike is also good at helping your team collaborate better. You can communicate directly within tasks by mentioning team members. It synchronizes with your email and calendar, so your work gets streamlined in a single place.

Benefits of using task tracking tools

If you’re still not sold on the concept of a task tracking tool, here are a few reasons why you should adapt your mindset. The best task management software can help you: 

• Organize tasks
• Prioritize tasks
• Assign tasks
• Boost productivity and efficiency
• Collaborate and communicate
• Stay connected while working remotely or asynchronously 
• Track project process
• Manage tasks across teams
• See how you allocate your time

While these benefits are important, one could argue the best task management tools have the ability to organize tasks and customize them to your business’ needs.

How to choose the best task tracking tool in 2024

With so many tools with great task management capabilities on the market, it can be overwhelming to choose the best task tracking tool. However, we’d argue that’s the wrong frame of mind to have.

When it comes to task management, the best tool is the one that suits the needs of the user — and those needs are unique to each of us. That’s why we’d advise trying out each of these tools (and any others that you find) and deciding what features you don’t need and what you can’t live without. 

What’s your favorite task tracking tool that simplifies project management? Is there free task management software you’d recommend for managing tasks?

We’d love to hear about more great task management software in the comments.